• Perform all-rounded administration duties and secretarial support for the department;
• Responsible for answering incoming calls, T1 technical support, and handling mail & courier arrangements;
• Support the IT procurement process, including preparing and checking for payment vouchers and handling and renewing telephone & broadband services for head offices & centers;
• Support inventory control, inventory management, monitoring expenses/budget, license maintenance and renewal, payment support, etc;
• Maintain documents and filing for all ITD operations and correspondence, including agenda and meeting minutes;
• Prepare regular department reports;
• Inform HO and Centre staff of department issues and memos;
• Perform other ad hoc projects and duties as required.

• Higher Diploma in Business Administration or equivalent, or a related discipline;
• Minimum 2 years of solid working experience in office administration or relevant working experience showcasing your competence;
• Good command of Chinese, English & Mandarin;
• Self-motivated, organized, and responsible individuals who take pride in their work;
• Good interpersonal and communication skills, ensuring you thrive as a team player;
• Ability to excel in a fast-paced, multitasking environment while maintaining attention to detail;
• A strong sense of responsibility and problem-solving skills with a positive mindset;
• A proactive mindset, well-organized, willing to learn, detail-minded, embracing problem-solving, and a strong sense of accountability;
• Detail-oriented, responsible, and capable of problem-solving;
• Good knowledge of MS Office applications, equipping you to support the above works effectively;
• Immediate availability is highly preferred.

For interested parties, please send the applications to recruit@heephong.org
(Personal data collected will be used for recruitment purposes only)